UW-Eau Claire Data Storage Tool -

Introduction: Using the Data Storage Tool -

To use this Data Storage Tool, click on a drive listed to the left to see detailed information on that drive.

This tool builds awareness for the digital storage spaces available to students, staff and faculty. These storage spaces accommodate the many different needs of our university community. For each storage space available, this tool will describe the purpose of the drive, explain its quota policy, and indicate how to access it. It will explain the backup policy, provide security information and show you how to manage your quota. In some cases a quota increase may be granted upon request.

Drive for Media Viewed from the Web

Departmental Software Drive

Description: Home Drive (H:)

Your Home drive is for storing all your personal university related documents. Only you can acces this data. If you have files you need to share, see information regarding the W:Drive or S:Drive.

Examples of files to save to your H:drive

  • Students: Current semester documents
  • Faculty: Curricular documents in development
  • Staff: Job-specifc works-in-progress

 

Back to the Home Drive section

Quota Information: Home Drive (H:)

Faculty, staff and students are originally allocated 1 GB of storage space on their Home drive. Faculty and staff may request increases on an as needed basis. Any requests for additional space should be directed to the Help Desk , 836-5711.

Quota Increases

  • Students: No increases. Call the Help Desk to discuss other options.
  • Faculty: Standard increase available once every 30 days.
  • Staff: Standard increase available once every 30 days.

Here are three different methods to determine how much space you have remaining on your H:drive, do one of the following:

  • Access Tree Size Pro
  • Navigate to your H drive. From the Edit menu, click Select All. Right click on the highlighted folders and select Properties
  • Call the Help Desk at 836-5711

Back to the Home Drive section

How to Access Your Home Drive (H:)

  • From University computers on campus: The computer will connect to your H:drive when you log on to the network.
  • From off campus or personally-owned computers:
    • The quick method is to use a web browser and enter the address listed below
    • For long term access map to the network drives using the path name: https://staff.uwec.edu/webdav for faculty or https://students.uwec.edu/webdav for students.
  • For help with mapping drives on your computer contact the Help Desk

Back to the Home Drive section

Backup Information: Home Drive (H:)

  • Network drives are routinely backed up.
  • ShadowCopy* is the application you use to recover a file from the backup.
  • Additional backup options include manually backing up your data to a CD, DVD or USB.
  • Keep extra backups off site.
  • LTS does not recommend saving to any university computer's local harddrive.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.

Back to the Home Drive section

Security Information: Home Drive (H:)

LTS secures your home drive by the following means:

  • Employing active antivirus scanning
  • Providing a secure connection
  • Maintaining systems to limit service disruptions
  • Applying regular security updates

You can increase the effectiveness of this security by the following means:

  • Use a secure password
  • Lock or log off your computer before you walk away from it.

    (shortcut keys)

    • Windows: (to lock or log off) Use Ctrl + Alt + Del
    • Macintosh: (to log off) Command + Shift + Q

Never share your password to your university account.

 

Back to the Home Drive section

TreeSize Pro Analysis: Home Drive (H:)



TreeSize Professional is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. A TreeSize Pro analysis will display the percentage of use and free space available for any drive, including your H:drive.

Back to the Home Drive section

Storage Increase Request for Your Home Drive (H:)

Instructor and staff quotas are initially created with a quota of 1 GB. A standard increase can be requested every 30 days. To request a quota increase, contact the Help Desk at 836-5711.

Student quotas are established by the student senate. The current quota for students is fixed at 1GB.

Back to the Home Drive section

Description: Department Drive (S:)

The department drives are designed to facilitate file sharing among department members. Folders and files may be set up as private, or set up with permissions for sharing with colleagues.

Examples

  • Completed curricular documents - private or shared folders
  • Research data and documents - private folders
  • Committee minutes and collaborative work - shared folders

Contact your department chair or the Help Desk for assistance in setting permissions on your folder(s).

Back to the Department Drive section

Quota Information: Department Drive (S:)

There is no quota on any folder on the department drive. However, since university storage resources are finite and demand is increasing, it is important to use all storage areas wisely. Academic multimedia resources should be stored on the Archive Drive.

Back to the Department Drive section

How to Access your Department Drive (S:)

  • From University computers on campus: First time access from a Windows computer requires you to map the drive.Thereafter, the computer will connect to your S:drive when you log on to the network. Mac users may access the drive by using connect to server and can add to favorites for future access.
  • From off campus or personally-owned computers:
    1. The easiest method is to use a web browser. Type staff.uwec.edu in the address bar of your browser.
    2. A department drive folder will appear on the left hand column. You may have to navigate to your department's drive from a base list.
    • For long term access map to the network drives using the path name: https://staff.uwec.edu/webdav for faculty or https://students.uwec.edu/webdav for students. For help with mapping drives on your computer contact the Help Desk
    • To explore other options, see Connecting to Campus Network Drives from Home.

Back to the Department Drive section

Backup Information: Department Drive (S:)

  • Network drives are routinely backed up.
  • ShadowCopy* is the application you use to recover a file from the backup.
  • Additional backup options include manually backing up your data to a CD, DVD or USB.
  • Keep extra backups off site.
  • LTS does not recommend saving to any university computer's local harddrive.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.

Back to the Department Drive section

Security Information: Department Drive (S:)

LTS secures network drives by the following means:

  • Employing active antivirus scanning
  • Providing a secure connection
  • Maintaining systems to limit service disruptions
  • Applying regular security updates

You can increase the effectiveness of this security by the following means:

  • Use a secure password
  • Lock or log off your computer before you walk away from it.

    (shortcut keys)

    • Windows: (to lock or log off) Use Ctrl + Alt + Del
    • Macintosh: (to log off) Command + Shift + Q
  • Protect your off-campus computer with Antivirus software.
  • Set permissions on your folder to assure privacy. Although the department drive is available for collaboration, it is also an appropriate storage location for academic related information to which only you have access.

Never share your password to your university account.

Back to the Department Drive section

TreeSize Pro Analysis: Department Drive (S:)

TreeSize Professional is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. A TreeSize Pro analysis of the S:drive can report the size of your particular department's folder and its subfolders. If you have a subfolder you want to analyze, you can right click on the folder and select TreeSize Pro. You will only be able to view information on folders to which you have permissions.

graph of LTS department folder

For full documentation, see LTS Online documentation for TreeSize Professional.

Mac users will need to use a Windows PC to use this tool.

Back to the Department Drive section

Description: Projects Drive (P:)

This storage area provides faculty, staff, and students a large amount of storage space for projects. Historically, the drive has been used for completing academic video assignments. However, the drive is available for any project that requires a large amount of storage space and has a specific due date. Individuals may create their own folder through a web interface and faculty have the additional privilege of creating class folders. Class folders may be group folders for group projects or student folders for individual class assignments. The project drive is uniquely characterized by its automated folder management system.

Briefly, the automated features are as follows:

  • All folders are assigned a deletion date
    • Personal folders – Students choose 1-6 months; Faculty and Staff choose 1-12 months.
    • Class folders – All class folders and subfolders, which may be individual or group folders, expire 60 days after the end of the term.
    • Resource folders –All class folders will be provided with a resource subfolder that expires at the time of the class folder, 60 days after the end of the term.
  • All folders are assigned a quota
    • Personal folders are set with a 60 GB quota
    • Class member folders have a 60 GB quota, while group folders have a 120GB quota
  • An automated email is sent to folder owners and group members explaining how to access the folder.
  • Warning emails prior to folder deletion occur each week for the 4 weeks prior to the deletion date.
    • Owners of personal folders receive warning emails.
    • The instructor of a class folder will receive warning emails. The individual students do not.
  • Folder owners will receive warning emails as the folder quota reaches 85%, 95% and 100% quota.
  • The group member currently working on the project at the time the quota limit is reached will receive the warning email.

For further information on the Projects drive visit the BITS video project page.

Back to the Projects Drive section

Quota Information: Projects Drive (P:)

The initial folder size on the Projects drive is 60 GB. When a notification is received that you have reached your quota, you will be provided with a link by which you can increase your quota to 120GB. Any further increase requires making a request with the Help Desk.

Back to the Projects Drive section

How to Access Your Projects Drive (P:)

To create a personal project folder on the Projects drive follow the instructions on the following web page. A folder will be created for you and an email will be sent to you with the link to your folder. Navigate to http://mass.uwec.edu and you will be prompted to log in immediately.

The most reliable way to work with files stored on the Projects Drive is to access them on campus.

Back to the Projects Drive section

Backup Information: Projects Drive (P:)

  • Network drives are routinely backed up and retained for 30 days.
  • ShadowCopy* is the application you use to recover a file from the backup.
  • Additional backup options include manually backing up your data to a, DVD or external hard drive.
  • Keep extra backups off site.
  • LTS does not recommend saving to any university computer's local harddrive.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.

The most important thing you can do to preserve your work is to SAVE frequently. SAVE very frequently! Very frequently! Also, read any emails you receive regarding your quota or impending deletion date on your folder.

Back to the Projects Drive section

Security Information: Projects Drive (P:)

LTS secures network drives by the following means:

  • employing active antivirus scanning
  • providing a secure connection
  • maintaining systems to limit service disruptions
  • applying regular security updates

You can increase the effectiveness of this security by the following means:

  • Use a secure password
  • Lock or log off your computer before you walk away from it.

    (shortcut keys)

    • Windows: (to lock or log off) Use Ctrl + Alt + Del
    • Macintosh: (to log off) Command + Shift + Q
  • Protect your off-campus computer with Antivirus software.
  • Set permissions on your folder to assure privacy. Although the department drive is available for collaboration, it is also an appropriate storage location for academic related information to which only you have access.

Never share your password to your university account.

Back to the Projects Drive section

TreeSize Pro Analysis: Projects Drive (P:)

TreeSize Professional is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. A TreeSize Pro analysis of your project folder may be helpful if you are working at a time when the Help Desk is closed and you are approaching your quota.

It is also useful to know that you may delete any preview files/folders without affecting your project.

Back to the Projects Drive section

Storage Increase Request for Your Projects Drive (P:)

If you receive notification that you are approaching your quota, call the Help Desk. They can increase your quota to 120 GB. Any further increase requires assistance from LTS Tech Services. Call the Help Desk to initiate additional increases above 120 GB.

Back to the Projects Drive section

Description: People Pages (L:)

Note: People Pages are making the transistion of going away. After June 1, New accounts will not be created.

For more information please visit People Pages System Change

Audio/video files linked from these pages should be stored on the drive for web storage of multimedia files.

To request space for a web page visit the People Pages website and register for a web account by selecting "Web accounts" from the menu on the left.

For complete information and FAQ, visit the People Pages home site.

Back to the People Pages section

Quota Information: People Pages (L:)

The quota for a personal web page is 25 MB. An email notification is sent when you reach 85% of the quota. Faculty, staff and students may request a standard increase once every 30 days. To request an increase, call the Help Desk at 836-5711,

It is recommended you keep your storage space up to date and do not store large PSD or TIFF files on this drive. These production files should be stored in your project folder. The files displayed from your website should be in compressed formats such as jpg or gif files.

For best practices, visit the People Pages Quota Information.

Back to the People Page section

How to Access your People Pages Storage Space (L:)

Upon requesting a People Pages account, you will receive an email message highlighting the steps to take to access your web space.

  • From University computers on campus: First time access from a Windows computer requires you to map the drive.Thereafter, the computer will connect to your L:drive when you log on to the network. Mac users may access the drive by using connect to server and can add to favorites for future access.
  • From off campus or personally-owned computers: Use Windows VPN or Mac VPN .

    Tips

    • Use the links given to the Online Help Collection regarding VPN.

    • It is strongly recommended that before you edit the file, copy it to your local computer. After editing is completed, copy the file back to your L:drive.

 

Once the site is created, you can return to the People Pages site and select "Web accounts" from the menu on the left to add your site to the People Pages A-Z listing.

Back to the People Page section

Security Information: People Pages (L:)

LTS secures your People Pages by the following means:

  • employing active antivirus scanning
  • providing a secure connection
  • maintaining systems to limit service disruptions
  • applying regular security updates

You can increase the effectiveness of this security by the following means:

  • Use a secure password
  • Lock or log off your computer before you walk away from it.

    (shortcut keys)

    • Windows: (to lock or log off) Use Ctrl + Alt + Del
    • Macintosh: (to log off) Command + Shift + Q

Initially you, as the creator, have access to your web page files. Access is based on permissions. Faculty and staff may grant permissions to others. However, students may not. Permissions are grated by using Outlook. See the documentation.

Information contained in the People Pages sites is public. This space is not intended for sensitive information.

Never share your password to your university account.

Back to the People Page section

Backup Information: People Pages (L:)

  • Network drives are routinely backed up.
  • ShadowCopy* is the application you use to recover a file from the backup.
  • Additional backup options include manually backing up your data to a CD, DVD or USB.
  • Keep extra backups off site.
  • LTS does not recommend saving to any university computer's local harddrive.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.

The most important thing you can do to preserve your work is to SAVE frequently. SAVE very frequently! very frequently! Also, read any emails you receive regarding your quota or impending deletion date on your folder.

 

Back to the People Page section

Storage Increase Request for Your People Pages (L:)

An email notification is given when you reach 85% of your quota. If you receive notification, contact the Help Desk at 836-5711. They will process any requests for an increase in quota.

It is recommended you keep your storage space up to date and do not store source data such as high resolution images, PSD, TIFF, or multimedia files on this drive.

For best practices, visit the People Pages Quota Information.

Back to the People Page section

Description: Instructor & Student Drive (W:)

The W: drive facilitates collaboration between faculty and students for class work. The drive is organized by department. Faculty and students store and/or exchange academic files on this drive. Due to extensive use and the tremendous growth in the use of large files, it is important for faculty to review the content in their folders and to remove student files at the end of each term. The Archive drive should be used to store large resource collections or any student work that faculty would like to save.

Do not store any FERPA sensitive documents on the W:drive.

Examples for use:

  • Out boxes for delivering files to students
  • In boxes for students to drop off completed assignments
  • Storage of compressed file formats such as jpeg, wma, wmv (These are appropriate formats for delivering the final production for a video, audio, photo or other multimedia assignment.)

Back to the Instructor & Student Drive section

Quota Information: Instructor & Student Drive (W:)

There is no quota set on the instructor and student collaborative drive.

Back to the Instructor & Student Drive section

How to Access Your Instructor and Student Drive (W:)

  • From University computers on campus: The computer will connect to the W:drive when you log on to the network.
  • From off campus or personally-owned computers:
    • In your web browser's address bar type: students.uwec.edu or staff.uwec.edu
      It will be located in your left column under your H: drive contents.
    • The easiest method is to use a web browser. Type staff.uwec.edu in the address bar of your browser.
    • The W Drive will appear in the left hand column of your browser screen.
      • For long term access map to the network drives using the path name: https://staff.uwec.edu/webdav for faculty or https://students.uwec.edu/webdav for students. For help with mapping drives on your computer contact the Help Desk
        • Path for the W drive: \\students\deptdir

      Tips

    Back to the Instructor & Student Drive section

Backup Information: Instructor & Student Drive (W:)

  • Network drives are consistently backed up.
  • ShadowCopy* is the application you use to recover a file from the backup.
  • Additional backup options include manually backing up your data to a CD, DVD or USB and take it off site.
  • LTS does not recommend saving to the Desktop. It is not backed up.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.

Back to the Instructor & Student Drive section

Security Information: Instructor & Student Drive (W:)

LTS secures network drives by the following means:

  • Employing active antivirus scanning
  • Providing a secure connection
  • Maintaining systems to limit service disruptions
  • Applying regular security updates

You can increase the effectiveness of this security by the following means:

  • Use a secure password
  • Lock or log off your computer before you walk away from it.

    (shortcut keys)

    • Windows: (to lock or log off) Use Ctrl + Alt + Del
    • Macintosh: (to log off) Command + Shift + Q
  • Protect your off-campus computer with Antivirus software.
  • Set permissions on your folder to assure privacy. Although the department drive is available for collaboration, it is also an appropriate storage location for academic related information to which only you have access.

Never share your password to your university account.

 

Back to the Instructor & Student Drive section

TreeSize Pro Analysis: Instructor & Student Drive (W:)

TreeSize Professional is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. Although there is no quota on the W:drive, A TreeSize Pro analysis of your folders in this storage space may be helpful as you monitor your usage. Wise use of storage space will help ensure adequate storage in an environment of finite resources.

Back to the Instructor & Student Drive section

Storage Increase Request for Instructor & Student Drive (W:)

There are no quotas on the Instructor and Student drive. The availability of storage space relies on proper use of all shared storage drives. It is especially important to use the Video Drive for uncompressed video, audio, digital images or large PowerPoint files. For long term storage of large files or large collections of files, use the Archive Drive. (add internal link to Archive Drive menu)

Back to the Instructor & Student Drive section

Description: Drive for Media Viewed from the Web

Storage for media viewed from the Web is available for file formats that meet the criteria for fast, efficient viewing (i.e. compressed file formats). Most files are viewed from a D2L page, Instructor Web sites, an email, or from a document that provides a list of links. File formats such as Windows Media, Flash, or QuickTime are acceptable. Some files may be streamed from this storage drive, while others may be embedded in the web page or accessed with links. For more information on acceptable file types and their accessibility, contact the Help Desk.

Web storage space is available to faculty, staff, and departments/colleges. Department and college use is strictly intended to support the functions of a department's or college's main Web site. For curricular use, faculty should request their own folder. The folder owner may set permissions to allow other faculty, staff and students to save files to the folder.

Back to the Web Storage for Multimedia section

Quota Information: Drive for Media Viewed from the Web

Faculty and staff are granted a 2 GB quota. Departments receive a 4 GB storage quota.

Back to the Web Storage for Multimedia section

How to Access the Drive for Media Viewed from the Web

You will receive an email message with access information once your storage space is set up. Request your folder by contacting the Help Desk. The Help Desk will initiate the process for setting up your storage location. Once it is available, you will receive an email providing you with a link to the location as well as provide you with any necessary instructions for working with your files.

For consultation services contact Craig Ernst in Learning and Technology Service, 836-3639.

After receiving your instructions on how to use the storage space, further assistance is available from:

Back to the Web Storage for Multimedia section

Backup Information: Drive for Media Viewed from the Web

  • Network drives are consistently backed up.
  • ShadowCopy* is the application you use to recover a file from the backup.
  • Additional backup options include manually backing up your data to a CD, DVD or USB and take it off site.
  • LTS does not recommend saving to the Desktop. It is not backed up.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.

 

Back to the Web Storage for Multimedia section

Description: Departmental Software Drive (J:)

This drive is dedicated to storing application data for curricular-specific software. If you have a curricular-specific software application which you would like to make available to your students, discuss this with your department chair. After receiving approval, call the Help Desk , 836-5711, to arrange for making the software application available to your students.

Back to the Departmental Software Drive section

How to access Departmental Software

Click the Start button, select All Programs, Departmental.

Software applications are listed by department. These applications are not available on a Macintosh computer.

Back to the Departmental Software Drive section

Description: Archive Drive

This space is designated for academic resources requiring long term storage and copyright security. This storage space is available for large multimedia files that support faculty curricular and research projects. Each instructor or staff member may have 50 GB of storage by making a request by calling the Help Desk .

An Extended Service Level Agreement (SLA)  is available for departments with data storage requirements exceeding 50 GB.  The SLA will include:

  1. Amount of storage space required (in 1 TB increments)
  2. Annual chargeback for storage space based on five year amortized cost of storage space.   Actual cost to be determined at the time of SLA signature. Example:  on 1/3/2010 cost is $165 per TB, per year.
  3. Extensis Portfolio usage agreement.
  4. Number of Extensis Portfolio client licenses required
  5. Annual chargeback for Extensis Portfolio client license
  6. Extensis Portfolio training plan
  7. Cataloging support plan

Back to the Archive Drive section

Quota Information: Archive Drive

Individual faculty and staff receive 50 GB of storage by making a request through the Help Desk , 836-5711, Any additional space is provided through a SLA (service level agreement) between the academic department and LTS (Learning and Technology Services.) Contact your department chair regarding space available on the Archive Drive or regarding a need to set up or increase storage space.

Back to the Archive Drive section

How to Access the Archive Drive

The archive drive is available for those with a folder on the drive by mapping to \\mass.uwec.edu\archive$.

Back to the Archive Drive section

Backup Information: Archive Drive

  • Network drives are consistently backed up and retained for 30 days.
  • ShadowCopy* is the application you use to recover a file from the backup.
* ShadowCopy is only available from a PC. Mac users will need to access a PC to recover data from a backup.

Back to the Archive Drive section

Security Information: Archive Drive

Your folder on the Archive Drive is available according to the permissions set on folder. These permissions are set up when your folder is created and the permissions are set according to your wishes expressed at the time you were consulted.

Through the use of Extensis you may publish a website to broaden accessibility to your collection without compromising copyright. Contact the Help Desk and ask to be contacted by the Digital Asset Manager of Learning and Technology Services.

Never share your password to your university account.

Back to the Archive Drive section

Tree Size Pro Analysis: Archive Drive

TreeSize Professional is designed to provide information about files which will help you decide whether to delete them, move them to another location, or keep them in their current location. A TreeSize Pro analysis of your folders in this storage space may be helpful as you monitor your usage.

Back to the Archive Drive section

Storage Increase Request for Your Folder on the Archive Drive

Since storage space on the Archive Drive is due to an agreement between your department and Learning and Technology Services, any increase in storage space requires modifying the agreement. Contact your department chairperson who will talk with the LTS digital asset manager.

Back to the Archive Drive section